Privacy notice

Last updated 13 November 2026

This notice explains what personal information we collect through this website, why, and what you can ask us to do with it.

Who we are

Execute with AI is a trading name of The Van Man Group Ltd, a company registered in England and Wales (company number 16797189), registered office 10 Cotham Park, Bristol, England, BS6 6BU. We are the controller of the personal information described here.

Questions about this notice or your information: [email protected].

What we collect

When you tell us about a job (the form on our homepage): your name, work email, company name if you give it, and what you tell us about the work, how often it happens and how many people do it.
When you ask for a Link Engine sample (the form on the Link Engine page): your name, role, work email, company, your website and the answers you give about your business and customers, so we can prepare and send your sample.
When you email us: your email address and whatever you include in your message.
When you visit the site: our hosting provider processes technical information such as your IP address and browser type to deliver the pages and protect the site from abuse. We do not use cookies, analytics or advertising trackers.

Why we use it

We use your information to reply to you, to prepare anything you have asked for (such as a sample or a plan), and to keep a record of our conversation. If you become a client, we use it to provide and manage the service.

Our lawful basis is our legitimate interest in responding to business enquiries and running our business, and, where you ask us for something before agreeing a contract, taking the steps you have asked for. We do not sell your information, and we do not add you to a mailing list unless you ask us to.

Who we share it with

We share your information only with providers who help us run this website and answer you, and only as much as they need:

Cloudflare, which hosts this website and passes your form answers on to us.
The messaging and email tools we use to receive and answer enquiries.
Google Fonts, which supplies the typeface on this site and so receives your IP address when a page loads.
The server that prepares Link Engine samples, if you ask for one.

Some of these providers process information outside the UK. Where they do, they rely on the safeguards UK data protection law requires, such as the UK's adequacy regulations or the International Data Transfer Agreement.

How long we keep it

We keep enquiries and the emails that follow for up to 24 months after our last contact with you, then delete them. If you become a client, we keep what we need for as long as our contract and the law require.

Your rights

You can ask us for a copy of the information we hold about you, and ask us to correct it, delete it, restrict how we use it, or object to us using it. Email [email protected] and we will reply within one month.

If you are unhappy with how we have handled your information, you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113. We would appreciate the chance to put things right first.

Changes

If we change how we use your information, we will update this notice and the date at the top.